Dokuments & Policies

 

Public documents (freely accessible)

​

Here you will find the key documents relating to structure, membership and transparency:

• Articles of association (current version) – objectives, organs of the association, membership, general meeting

• Membership application (including SEPA direct debit mandate) – joining, membership fees, payment processing

• Rules of procedure (Advisory Council & Executive Team) – roles, cooperation, responsibilities

• Legal notice & privacy policy – legal information and data protection information

• Safe Space / Code of Conduct – principles for respectful, non-discriminatory coexistence

• Safeguarding & complaints procedure (summary) – how to report concerns securely and confidentially

​

​

Internal policies (upon request)

 

 

To protect our members and particularly vulnerable groups, as well as for IT and data security reasons, we do not make certain guidelines publicly available. These documents are available to members, funding agencies, partners and auditing bodies upon request:

• Admission regulations (detailed procedure) – processing of membership applications, deadlines, documentation

• Financial regulations / Financial Management Policy – budgeting, approvals, procurement, expenses

• Power of attorney and signing regulations – signature and spending limits, powers of attorney

• SEPA Mandate Management (detailed regulations) – mandate references, pre-notification, chargebacks

• Archive and Document Policy – retention periods, access rights, archive structure

• Data Protection & Information Security Concept (TOMs) – internal security measures, incident processes

• Protection concept / safeguarding (full version) – internal roles, risk and escalation processes

 

 

Enquiry / contact:

Please write to us at vorstandlgbtlive@gmail.com with the subject line ‘Governance Documents Request’ and briefly state the purpose (e.g. membership, partnership, sponsorship, audit). We will provide the documents as soon as possible.

​